“SMALLTOFEDS” By Ken Larson
“Astute government contractors do not allow effort to proceed or cost to be incurred on a particular contract until a ‘Work Authorization Release’ is generated, signed, approved and distributed by an authorized company official. “
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“The execution of a contract (signing by both parties) is a key benchmark in government contracting. Establish an internal document to your company that contains the pertinent data for the contract and assigns it a unique contract identifier in your business system. This is necessary for billing and cost collection purposes as well as government audits.
Sarbanes Oxley regulations and other recent government laws regarding corporate responsibility have made control of work authorization and record keeping important factors. Keep in mind that a small business past performance record begins when a contract is signed. This record is maintained by the government and updated as deliveries and performance occur.
You should begin your internal project management record on each contract by attaching all the necessary information for your performing organizations and support functions to begin doing their jobs.
A copy of the contract should accompany the internal release to key functions in your enterprise. The master should be filed in your central files. Some companies perform work authorization electronically. The government is moving in the direction of electronic record keeping as well.”
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